APPLICATION GUIDELINES, PROCESS, AND TIMELINE

• The proposal should include the principal investigator’s first name, last name, and credentials in the upper right corner on all pages.
• The description of the research should be no longer than five (5) typed pages.
• Preliminary data is not required but will be considered with the application if submitted.
• A budget must be submitted along with a description of any other financial support.
• The proposal must include a short paragraph describing institutional support, career goals, and how this grant would help the applicant achieve these goals.
• An applicant must submit a minimum of one (1), and a maximum of three (3), letters of support.
• A 250-word public abstract using non-scientific terms and including the author’s name and institution must be included in a document for donor review and press releases.
• Note: Your proposal will be considered for all appropriate grant opportunities.

Full Proposal applications must be submitted by 11:59 PM CT on December 9, 2026.

Budget/Funding

• Submit one (1) budget appropriate to your proposal. Your proposal will be considered for all appropriate grant opportunities. All research and grant proposals and submitted components are reviewed and approved by the FWC Research Grants Committee.
• Travel expenses can be included in the proposal budget (including use of funds towards the applicant’s attendance at the SGO Annual Meeting).
• Publication fees can be included in the proposal budget, to a maximum of $2,500.
• Indirect costs can be included in the proposal budget, to a maximum of 10% of the total budget. (i.e., facility or administration costs, laboratory space, equipment, operations, etc.)
• Subcontracts to community partners are allowed in the proposal budget, but justification for necessity and reasoning is required.
• A maximum of 10% of personnel costs per investigator/co-investigator can be included in the proposal budget.
• Mentor personnel costs capped at 5% of the total budget.
• Personnel costs are not permitted for gynecologic oncology fellows.
• Significant overlap with existing funding is not permitted. An application should note the existence of pending applications with potential overlap and a plan for how such overlap would be managed if both applications were funded.
• The grant can be portable/transferred, provided a similar research environment is secured. Continued funding will be contingent upon the ability to complete the proposed work.
• Another investigator at the institution can take over this research grant following approval from the donor and the FWC Scientific Advisory Committee Chair.
• At this time, research being done outside of the United States will not be considered for funding; however, a non-U.S. resident may apply for a grant for research being done at an institution in the U.S.
• All winners are expected to present an annual update on their research.
• All winners are expected to present information on their research to donors at donor meetings or events at least twice.

Reporting Requirements

• Your team must submit both interim and final Research and Financial Reports to FWC. The interim and final Research and Financial Reports will be shared with your research grant donor.
• Interim Research and Financial Reports are due to FWC six (6) months from the date the funds are distributed from FWC to the researcher. Interim Research and Financial Reports should include information gathered within this six-month period. Interim Report Form
• Final Research and Financial Reports are due to FWC one (1) year from the date the funds are distributed to the Researcher by FWC. Reports should include information gathered from the six-month to end-of-grant period. The Research and Financial Reports can be submitted in your institution’s typical format if they are submitted as a PDF file type. Final Report Form
• In exceptional circumstances where additional time is needed to complete the research supported by the Research Grant, the Researcher may request a no-cost extension (“NCE”) for up to a six-month period. FWC will review, and approve or deny in its discretion, such NCE requests and notify the Donor and Researcher if the Grant Period is extended beyond the original end date. Researchers are allowed a maximum of three (3) NCEs. The grant Donor will be notified of all NCEs granted before the Final Research and Financial Report is delivered. No-Cost Extension (NCE) Request Form
• *Any funds not used by the end of the grant period must be returned to FWC, provided no NCE has been sought or granted. Please have your institution’s financial contact/accounts receivable fill out the Return of Funds Form when your team is ready to return any unused funds. After the form is completed, we will send an invoice for the funds to be returned, along with any further instructions your team will need to complete the return depending on your chosen return method.

Please Note:

1. Up to three (3) grants may be awarded per institution per research cycle. This number may increase or decrease based on the number of research grants being offered during a calendar year and may be modified based on the Research Grants Committee’s discretion.
2. All grant applications will be considered for all eligible grants of a similar amount.
3. If the applicant accepts another grant after submitting a full proposal and prior to notification from FWC, please email research@sgo.org to be removed from the list of potential winners.